Title:  Administrative Assistant

Requisition ID:  526
Job Supplier:  Donnelly Industries

Wayne, NJ, US, 07470

Date:  May 3, 2024

Hiring Company Overview

Donnelly Energy helps small businesses throughout New Jersey become more energy efficient in the lighting and HVAC categories as a participating contractor for the PSE&G Direct Install program for New Jersey.

Job Description

Donnelly Energy is looking to hire a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting day-to-day office operations, managing administrative tasks, and ensuring smooth communication within the organization. This position requires a proactive individual with excellent multitasking abilities and strong communication skills.


This would be a full-time, in-person position based in our Wayne, NJ office.

Job Responsibilities

  • Provide comprehensive administrative support to team members in each division (Upper Management, Sales, Business Development, Project Management).
  • Answer and direct phone calls, emails, and inquiries to appropriate departments.
  • Liaison between all divisions to ensure customer expectations are being met.
  • Track marketing leads and proposals for our eligible customers in PSE&G’s Direct Install program
  • Accurately input and update data in CRM system (Salesforce) and in Excel spreadsheets. Maintain and update records, ensuring accuracy and completeness.
  • Schedule and coordinate assessments for the Direct Install Program, as well as any internal meetings, conferences, and appointments. Be responsible for daily calendar reporting.
  • Work with Marketing, Business Development, and Sales to ensure that direct marketing efforts are being coordinated properly and in a timely manner.


  • High school diploma or equivalent; additional education or certification is a plus.
  • Proven experience as an Administrative Assistant or in a similar role.
  • Strong organizational and time-management skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Ability to prioritize tasks and work independently.
  • Detail-oriented and capable of maintaining a high level of accuracy.
  • Familiarity with Salesforce or similar CRM platform a plus.

Professional Skills

  • Highly self-motivated and ambitious
  • Customer service oriented
  • High energy and action-oriented, with a proactive approach to program-solving
  • Bi-lingual a plus

Miscellaneous Job Information

  • Salary commensurate with experience (base + bonus)
  • This would be a full-time paid position out of our home-base office in Wayne, NJ
  • A gas card will be provided to cover expenses, as well as a monthly car and phone stipend
  • Health insurance, Dental Insurance, 401(k) with company match

Equal Employment Opportunity (EEO)


Job Level:  Mid-Level (2+ to 5 Years' Experience)
Job Type:  Salaried
Starting Salary $:  50,000

Nearest Major Market: New Jersey

Job Segment: CRM, Project Manager, Technology