Title:  Administrative Assistant

Hiring Company Overview

Donnelly Energy helps small businesses throughout New Jersey become more energy efficient in the lighting and HVAC categories as a participating contractor for the PSE&G Direct Install program for New Jersey.

Job Description

Donnelly Energy is looking to hire a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting day-to-day office operations, managing administrative tasks, and ensuring smooth communication within the organization. This position requires a proactive individual with excellent multitasking abilities and strong communication skills.

This would be a full-time, in-person position based in our Wayne, NJ office.

Job Responsibilities

• Provide comprehensive administrative support to team members in each division (Upper Management, Sales, Business Development, Project Management).
• Answer and direct phone calls, emails, and inquiries to appropriate departments.
• Liaison between all divisions to ensure customer expectations are being met.
• Track marketing leads and proposals for our eligible customers in PSE&G’s Direct Install program
• Accurately input and update data in CRM system (Salesforce) and in Excel spreadsheets. Maintain and update records, ensuring accuracy and completeness.
• Schedule and coordinate assessments for the Direct Install Program, as well as any internal meetings, conferences, and appointments. Be responsible for daily calendar reporting.
• Work with Marketing, Business Development, and Sales to ensure that direct marketing efforts are being coordinated properly and in a timely manner.

Qualifications

• High school diploma or equivalent; additional education or certification is a plus.
• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work independently.
• Detail-oriented and capable of maintaining a high level of accuracy.
• Familiarity with Salesforce or similar CRM platform a plus.

Professional Skills

• Highly self-motivated and ambitious
• Customer service oriented
• High energy and action-oriented, with a proactive approach to program-solving
• Bi-lingual a plus

Miscellaneous Job Information

• Salary commensurate with experience (base + bonus)
• This would be a full-time paid position out of our home-base office in Wayne, NJ
• A gas card will be provided to cover expenses, as well as a monthly car and phone stipend
• Health insurance, Dental Insurance, 401(k) with company match

Equal Employment Opportunity (EEO)

EEO