Title:  Administrative Professional

Hiring Company Overview

Concord Engineering Group is a full-service engineering, energy commodity consulting, construction management and commissioning firm. Concord was established in 1989 by Michael Fischette and other investors. As a former employee of a large architect-engineering firm specializing in the design of nuclear and coal-fired electric power plants, Mr. Fischette was experienced in the execution of large, multimillion-dollar projects. This knowledge provided the framework for the development of a new company that could deliver turnkey services while maintaining the personal attention required by savvy clients.

Headquartered in Voorhees, NJ with offices in Atlantic City, Princeton and Philadelphia, Concord employs well over 100 engineers, designers and energy consulting professionals who collectively retain a vast amount of engineering and energy consulting experience.

We have established ourselves as leaders in many regional and international markets, and continue to combine forward thinking with result-oriented goals as we move into an era that requires energy-efficient, sustainable, resilient and cost-effective solutions.

Job Description

The Administrative Professional will take the lead role in performing administrative tasks for office staff while coordinating activities within the engineering department. Interacts with the clients and staff to assist in the execution of objectives in a timely and efficient manner.

Job Responsibilities

• Implement and maintain construction administration project controls, including shop drawings, RFI logs, etc.
• Prepare AIA contracts and proposal letters
• Assist with specifications editing and formatting
• Prepare transmittals
• Assist in technical, administrative tasks such as data entry, logging shop drawings and requests for information etc.
• Prepare and submit department billing review reports, invoicing, and expenses per accounting requirements
• Create, format, prepare and proof-read documents for reports and other department documents
• Assist in day-to-day activities, including coordinating and managing meetings, department schedules, vacation schedules, travel arrangements, and other general office duties.
• Provide project scheduling support
• Provide administrative and clerical support as directed
• All other duties as assigned

Qualifications

• Associate’s degree (preferred)
• 5 to 7 years administrative experience, with experience in AEC (architect, construction or engineering) strongly preferred
• Expertise in Microsoft Office, PowerPoint, Excel and Word
• Strong organizational skills
• Technical writing skills
• Ability to work in fast-paced environment, multi-task and meet multiple deadlines

Physical Abilities

Sedentary - Lifting up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers, and files.  Walking and standing are required only occasionally.

Work Environment

Limited -    General office environment infrequently exposed to extreme atmospheric conditions (temperature, noise, fumes, dust, etc.)

Miscellaneous Job Information

• Competitive base salary and bonus potential
• Medical, dental, life, and short/long-term disability insurance
• Generous 401(k) match
• Generous vacation
• Generous Paid Time Off (PTO)
• Paid company holidays
• Summer hours half day Fridays
• Flexible hours
• Employee development and growth opportunities

Equal Employment Opportunity (EEO)

Concord Engineering Group, Inc. is an Equal Opportunity Employer, a drug-free workplace and does not discriminate based on race, religion, gender, gender identify, sexual orientation, national origin, or disability.