Title:  Administrative Assistant

Requisition ID:  118
Job Supplier:  Concord Engineering Group

Princeton, NJ, US, 08540

Date:  Sep 11, 2022

Hiring Company Overview

Concord Engineering Group is a full-service engineering, energy commodity consulting, construction management and commissioning firm. Concord was established in 1989 by Michael Fischette and other investors. As a former employee of a large architect-engineering firm specializing in the design of nuclear and coal-fired electric power plants, Mr. Fischette was experienced in the execution of large, multimillion-dollar projects. This knowledge provided the framework for the development of a new company that could deliver turnkey services while maintaining the personal attention required by savvy clients.

Headquartered in Voorhees, NJ with offices in Atlantic City, Princeton and Philadelphia, Concord employs well over 100 engineers, designers and energy consulting professionals who collectively retain a vast amount of engineering and energy consulting experience.

We have established ourselves as leaders in many regional and international markets, and continue to combine forward thinking with result-oriented goals as we move into an era that requires energy-efficient, sustainable, resilient and cost-effective solutions.

Job Description

Take the lead role in performing administrative tasks for office staff while coordinating activities within the engineering department.  Interacts with the clients and staff to assist in the execution of objectives in a timely and efficient manner.

Job Responsibilities

  • Create, format, prepare and proof-read documents for proposals, reports and other department documents
  • Assist in day to day activities including the coordination and management of meetings, department schedules, vacation schedules, travel arrangements and other general office duties.
  • Create proposal qualifications packages
  • Maintain department case studies
  • Assist with specifications editing and formatting
  • Implement and maintain construction administration project controls including shop drawings and RFI logs, etc.
  • Prepare transmittals
  • Track PDH hours and PE renewals for department
  • Take incoming calls, transferring and communicating messages as necessary
  • Greet clients and vendors
  • Coordinate schedules of staff
  • Order supplies as necessary
  • Assist in technical administrative task such as data entry, logging shop drawings and requests for information etc.
  • All other duties as assigned


Associate’s degree (preferred)


Professional Skills

  • Expertise in Microsoft Office
  • Strong organizational skills
  • Technical writing skills
  • Ability to work in fast-paced environment, multi-task and meet multiple deadlines

Relevant Experience

Three to five years administrative experience, with experience in the construction or engineering industry preferred

Physical Abilities

Sedentary - Lifting up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and files.   Walking and standing are required only occasionally. 

Work Environment

Limited - General office environment infrequently exposed to extreme atmospheric conditions (temperature, noise, fumes, dust, etc)

Equal Employment Opportunity (EEO)

Concord Engineering Group is an Equal Opportunity Employer.

Job Level:  Mid-Level (2+ to 5 Years' Experience)
Job Type:  Salaried
Starting Salary $:  50000

Nearest Major Market: New Jersey

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