Title:  Assistant Project Manager

Hiring Company Overview

Tri-State Energy (TSE) is an energy efficiency consulting and implementation contracting firm with a 40-year history in
customer service and energy cost saving delivery. TSE is a Minority Based Enterprise (MBE) for multiple states and has a
major focus on providing energy engineering support for decarbonization initiatives. Regionally, TSE delivers Direct Install
Programs, Engineered Solutions Programs, Energy Savings Improvement Programs, and Engineering Services for Municipal,
Commercial and Industrial Clients. TSE is consistently recognized and awarded for being a small business champion that
marries innovative technology with small company personalization and service.

We are growing and looking to hire dedicated, industry-qualified candidates at all experience levels to grow with our company.

Job Description

The Assistant NJ Project Manager is a key support role, aiding the Senior Project Managers in all phases of commercial and
industrial HVAC and lighting projects. A motivated self-starter with excellent communication skills and the ability to work
in a fast paced, client-focused environment focused on driving projects is essential. Your expertise in driving lighting and
mechanical construction projects through internal teams and subcontractors is key to the satisfaction of our customers
and the growth of the company. This position will focus on the tactical execution of project tasks, ensuring seamless
communication, accurate data management, and proper documentation from start to finish. The role demands knowledge
of HVAC and lighting systems, safety rules, and best practices for construction projects. The ideal candidate will be a
proactive problem solver with a proven track record of aligning execution with business objectives, strong communication
skills, and the ability to work effectively with clients, executives, project development teams and contractors.

Job Responsibilities

Project Coordination: Facilitate effective communication (written & verbal) between the Senior Project
Manager, clients, subcontractors, and other TSE team members. Coordinate with all trades as needed to ensure
proper support for mechanical contractors and TSE lighting teams.
• Data and Program Management: Collect, organize, and enter mechanical and lighting data from project sites
and our HVAC partners into utility program software and other internal tools. Ensure data is comprehensive and
accurate to facilitate a smooth project flow.
• Documentation: Assist in the management of project documentation, including gathering all necessary closeout
documents and ensuring they are submitted for a quick closeout process.
• Quality and Compliance: Perform site inspections to ensure quality control standards are met, both pre- and
post-installation. Help ensure contractors adhere to all safety protocols.
• Project Support: Issue purchase orders (POs) for mechanical projects as directed. Assist in implementing change
orders and managing scope changes.
• Troubleshooting: Proactively work to resolve minor issues and conflicts that may arise during a project,
elevating significant problems to the Senior Project Manager as needed.
• New Business & Partnerships: Assist in the research and procurement of new mechanical contractors to
increase our capacity for installations.

Professional Skills

Strong client relationship skills.
• Excellent written and verbal communication skills.
• Self-starter who can work independently or within a team environment.
• Exceptional organizational, time-management, and planning skills.
• Proven ability to work effectively with cross-functional teams.
• Interest and experience in energy conservation and engineering a plus.
• Understanding of job safety requirements.
• Manage multiple commercial and industrial projects concurrently.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Bachelor's degree, professional license, or equivalent experience is required
• Proficiency with Microsoft Office Suite, CRM software, project management software, etc.
• Ability to maintain and operate personal and/or company vehicles with a valid driver’s license. Must be willing
and able to travel within the tri-state area.
• Knowledge of HVAC and lighting systems, with additional expertise in design-build and audit processes is highly
advantageous.
• Being open to feedback and continuous improvement.

Relevant Experience

Compliance and Tracking: Monitor projects for compliance with specific utility program requirements, rules, and
documentation standards (e.g., energy efficiency rebates, incentive applications).
• Application Management: Assist in preparing, submitting, and tracking utility rebate and incentive applications
to secure funding for qualifying projects.
• Data Entry & Analysis: Manage program data, ensuring accuracy and completeness in project tracking systems
and databases.

Auditing Support: Prepare necessary documentation and reports to support internal and external program
audits.
• Stakeholder Coordination: Communicate with utility representatives and internal staff to resolve application
issues and streamline the incentive process.

Physical Abilities

The physical demands described here represent those that an employee must meet to perform the essential functions of
this job successfully.
• While performing the duties of this job, the employee is occasionally required to stand; sit, walk, climb, balance,
stoop, kneel, crouch or crawl; use hands to finger, grasp, or feel objects; reach with hands and arms; push or
pull; talk and hear; use repetitive motions.
• The employee is frequently required to lift and/or move up to 20 pounds and occasionally lift and/or move up to
25 pounds.
• The employee must have visual acuity to perform activities such as preparing and analyzing data and figures,
transcribing, viewing a computer terminal, and extensive reading and visual inspections of site plans.

Work Environment

While performing the duties of this job, the employee is subject to the following work environment:
• The employee is subject to both inside and outside environmental conditions.
• The employee is subject to hazards such as proximity to moving mechanical parts, mechanical and electrical
rooms, rooftop, moving vehicles, and electrical current.

Screening

TSE makes offers of employment contingent upon (1) successful completion of a routine background investigation and
reference check, (2) drug testing, and (3) Act 34 Child Abuse clearance.

Equal Employment Opportunity (EEO)

TSE is an equal-opportunity employer committed to diversity and inclusion in the workplace. TSE prohibits discrimination
and harassment of any kind based on age, race, color, sex, religion, sexual orientation, national origin, disability, genetic
information, pregnancy, age, marital status, gender, gender identity or expression, veteran status, or any other protected
characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our
organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits,
training, and apprenticeship. TSE makes hiring decisions based solely on qualifications, merit, and business needs at the
time. Please read through our EEO Policy for more information.
TSE is committed to working with and providing reasonable accommodation to applicants with physical and mental
disabilities. TSE is a drug-free workplace.

Benefits

Medical, vision, and dental insurance.
• 401(k) after 1st year anniversary.
• Company-provided life insurance.
• Health Savings Account (HSA)
• Education reimbursement program with management approval.
• Annual paid time off.
• Observance of 8 Federal Holidays.

Work Schedule

Hybrid Work Schedule.
• Monday through Friday, 8:00 a.m. to 5:00 p.m., though supervisory work will often occur on 2nd shift.
• 40-hour work week.
• Occasional weekends.
• On-call requirement.

Employee Acknowledgement

This job description is not intended to be all-inclusive. This position may be assigned to perform other related duties to
meet the organization's ongoing needs.
I have read and understand this explanation and job description.

Employee Name:

Employee Signature: 

Date: