Title:  HVAC Admin Assistant

Hiring Company Overview

Donnelly Energy is actively recruiting on behalf of its subcontractors. This is not a position under Donnelly Energy.

A leading mechanical contracting firm serving commercial/industrial/institutional clients is seeking an experienced Administrative Assistant for their busy HVAC Division.
 

Job Description

• Certified Payroll (PW) Submissions
• Monitor & Complete ISNetworld (ISN) Requests
• Familiarity with Certifications for: DPMC (NJ Department of Property Management and Construction), SDA (NJ Schools Development Authority), PWCR (Public Works Contractor Registration) & OSHA Requirements
• Assist project managers with submittals and approval documents
• Track project documents on a daily basis
• Assist in drawing and specification updates and change control documents
• Assemble closeout documents at project completion
• Complete Permits, follow up with Building Departments and Schedule Inspections

Qualifications

• Candidate must have a minimum of 3 years experience with commercial/industrial mechanical contractor or other construction-related firm
• Detail-oriented self-starter with strong verbal and written communication skills
• Ability to work with three project managers simultaneously
• Proficiency in MS Outlook, Word, & Excel
• Candidate will use internet to search for materials
• Candidate will issue purchase orders and subcontracts as directed by the project managers
• Experience in construction-oriented data base software a must

Benefits

• 401(k) with company match
• Health, dental and vision insurance
• Aflac insurance
• Full-time hours with Monday – Friday schedule
• Paid time off and vacation

Schedule

8 hour shift, in-person

Equal Employment Opportunity (EEO)

EEO